E.I. BOARD MEETING MINUTES NOVEMBER 6 2006
Present: Peter Rothschild, Lezlee Wolff, Jana Steffen, Liana Antonovich, Cinda Peters, Penny Leggott, Shelly Navarre, Wendy Meyers, Debbie Nicely, Polly Kranick

Promotions: Liana and Cinda presented ideas for new promotional products which could be EI Logo’d. Further research will be conducted and a final budget presented in the next month.

Eventing: Penny indicated ideas for next year’s Horse Trials are currently being reviewed. She also advised she is in the process of contacting some local area Pony Club leaders regarding joint educational opportunities. In addition, Steuart Pittman will be returning for a clinic in the spring of 2007. Penny discussed placing an ad in the Region 7 USEA Adult Rider calendar. The cost for a full page ad was $500. After discussion by the board it was elected to have place a full page ad with half the cost coming from the eventing group and the other half of the cost paid by general membership funds. The ad will be broadly based to target all disciplines.

Educational: Wendy is still pursuing clinicians for a symposium for tentatively sometime in 2007/8.
In addition, Wendy also gave details of the Region 6 meeting in Portland. Wendy also informed us that Betty Shambrock husband passed away last weekend. Wendy proposed EI send flowers and a card. This was unanimously approved by the board.

Membership: Polly stated renewals for 2007 are starting to come in.

President: A vote was made by each board member was made to give Wendy (as the representative of EI) her voting instructions for the USDF Region 6 representative.

Prepared by Shelly Navarre, Secretary
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EI Board Meeting Minutes: 10/2/2006
by Heidi Gloudemans, Volunteer Director
Board Members Present: Jana Steffan, Wendy Meyers, Peter Larsen, Peter Rothschild, Michelle Nolte, Heidi Gloudemans, Lezlie Wolff, Penny Leggott, Polly Kranick, Laura McGillicuddy , Liana Antonovich, Debbie Nicely

Meeting called to order at 7:12

Director’s Reports

Promotions: Liana presented the new EI banner that will be used to promote EI at various events. Liana also discussed the need for vendors to bid on EI promotional items. Saddle Pads, blankets, sweatshirts and hats were suggested, as were a number of local vendors to engage. Liana will present a proposal at the next board meeting.

Education: Wendy has discussed holding an additional Anatomy Clinic with Dr. Stenslie and Dr. Scheider from WSU for late fall. An additional scribing clinic will be held in early spring. Wendy is still waiting for Conrad Schumacher/Gail to reengage with EI regarding a sponsored clinic.

Dressage: Michelle Nolte presented the report on behalf of Carolyn Cole. The first USDF instructor’s certification interest meeting was held on Sat. Sept 23rd. Carolyn is still trying to find a suitable host location for the seminars and pre-certification exams. Potential faculty members have been located in CA, Michelle and Carolyn are still trying to find more eligible faculty members/instructors and how to best manage their expenses. The next interest meeting is October 14th at 1pm at the Woodinville McDonalds. As an aside, research in the upsurge of dressage ribbon cost is being conducted.

Auction: Carolynn Bunch, Cindy Buccerri and Julie Bennett are the Auction Committee. The auction will be held March 3rd 2007 from 6:30-10:30pm at the Red Hook Brewery in Woodinville. An extra room is needed that requires an additional $300 deposit. Save the date postcards are to be mailed out November. Auction donations are due by February 3rd so that a catalog can be available online.

Webmaster: Peter has identified the need to define rules of engagement for use of the Eflash. Peter will propose such rules at the next meeting.

Eventing: Penny announced the successful completion of the Stuart Pittman clinic (25 riders), the Eventing Derby (100 derby entries) and the EI Horse Trials (153 entries). Penny wishes to recognize Jayne Arnold who did a fabulous job as Derby Dressage judge and a volunteer award to Dorothy Hamilton

Membership: Renewal letters will be sent out shortly, with the “free membership” drawing for members who renew before November 15th. Polly will announce at a later date the time for a membership stuffing party.

Vice President: Peter Rothchild also brought p the need for review of the bylaws and suggested that they be sent with the membership renewals. It was suggested that research be done to see if an electronic version was sufficient for membership review.

Volunteer: Heidi indicated the need for roll out of supporting documentation for our Volunteer Coordinators, as well as additional documentation of Volunteer Coordinator processes across disciplines. The volunteer section of the “Electronic EI” will be a major project over the winter, partnering with Project Manager Peter Larsen and Peter Rothschild and other interested parties.

Finance: Laura presented the EI financial reports for December 2005-August 2006. A comparative analysis of EI financials to similar organizations will possibly be available for the Strategic Planning session. Laura also stated that our penalty was waived for the 2005 files by the IRS.

President: Jana finalized the date for the Strategic Planning Session for Sun, November 22nd. Since Simpatico will not be available, Jana will research other possible locations.

Horse Park Liason: Debbie underscored the need for EI to generate 100 memberships prior to the Summer 07 groundbreaking. So far promotional efforts have not been successful.

Meeting ended at 9:30pm.
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Shelly Navarre
Board Members present: Lezlie Wolff, Polly Kranick, Peter Larsen, Liana Antonovich, Jana Steffen, Shelly Navarre, Penny Leggott, Heidi Gloudemans, Debbie Nicely, Michelle Nolte, Laura McGillicuddy, Wendy Meyers.

Volunteer Report: Heidi doesn’t have all the final numbers for total number of volunteers at the Champagne Classic but everything went very smoothly.

Eventing: Penny reported there will be a Steuart Pittman clinic immediately following the EI Horse Trials.

Membership: Polly reported we have reached a membership total of 416 for the year.

Webmaster: Peter has added an �����������������Education’ page to the Website to highlite the current Karen Robinson Freestyle and other events.

Promotions: Liana reported she heard from several happy vendors at the Champagne Classic. Jana made a motion that we conduct the same membership ‘promotion’ program as last year where there will be a drawing from names of all members renewing by November 30, 2006. This was approved by voice vote of all board members present.

President: Jana reported Jenny Nell has now formally resigned from the Board. Jana made a motion that Liana replace Jenny as the official Promotions Director. Jana also went over one small change to the proposed by-laws to affirm the change from Associate Director to Co-Director. A motion was made by Peter to approve this change. Seconded by Heidi and approved by a voice vote.

Education: Michelle gave an update regarding the Instructors Certification program. Wendy indicated she is working on a Rider Fitness clinic for December with Matthew Egan.

Treasurer: Laura reported financials through the month of May. Laura also indicated she had contacted a non-profit tax accountant to assist with our 2004 tax return.

Prepared by Shelly Navarre, Secretary
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EI Board Meeting minutes July 10 2006
By Peter Larsen
July 11
Present: Peter Rothschild, Liana Antanovich, Shelly Navarre, Jana Steffen, Penny Leggott, Polly Kranick, Debbie Nicely, Peter Larsen, Heidi Gloudemans, Wendy Meyers

Directors reports:

Website/Peter: Slow progress getting help with the website. Still searching for an overall co-director. Liana

Marketing/Liana: Volunteered for helping out with the website and shows.

Secretary/Show Secretary/Shelly: Need volunteers (scribes) Friday, Saturday, Sunday, Carolyn Cole is coordinating volunteers.
Show Profits tentative: L'Apertic $1600, Beaujolais $4000
A questionnaire is gaining to be presented to riders at the Champagne Classic and subsequently be posted on the website.

Washing State Horse Park/Debbie: The foundation which is the executive, and the Authority Board (Tod Truen/President) is Planning “A day of Action” with simultaneous talks in multiple places to drum up funds for the park. The foundation is Working to add additional 75 acres to the 100 they have for a cross country course (This is the tally after a trade of 100 acres for water and sewer). Some issues slowing this down is the environmental impact statement which initially prevented the addition, but now its looking promising. A small local group "The Ridge" is opposing the park. The current hope is to open the park in 2010. General conversation about the need for Washing State Horse Park to be more visible on an ongoing basis. There is a request for EI to assist in getting out the word to drum up membership and the board took it under advisement.

Membership/Polly: EI is current 427 members strong with a few extra stragglers. Feedback shows that the membership directory is well received. There are a few mistakes in the life members section - the latest list was not used. This will be corrected with errata on the website and possibly notes to affected members.

Eventing/Penny: Stuat Pittman clinic planned for September 30, Derby on October 1 a week after the horse trials, people will be able to sign up for private instruction Sunday with Stuart. Amy Trion and Reber ranch is considering putting on some sort of educational event which would draw eventing members. Opportunity for seminar with Sports Psychologist Mary Arnold at Tall Firs. Leslie Law (Olympic Gold Athlete) North West Equestrians Center clinic was success and a new clinic possibly at Tall Firs is being proposed with stadium work. Firm business cases are being drawn up.

Education/Wendy: Still waiting for responses from Conrad Shuemacher & Robert Sneider for clinics

General Discussion:

Peter Roschild gave an update on a successful usdf clinic in Spokane.

Jana/Promotional Products/Champagne Classic: Can we put promotional items on display for the Champagne Classic? - Maybe there is opportunity for an exiting vendor to also sell EI items. Kellie should give promotional material catalog to Liana.

Question about Instructor certification. Next steps are instructors and dates (Michelle)

Great interest in EI giveaways for eventing as well. We probably have enough promotional items this year for both the Champagne Classic and the Horse Trials.

General feedback from competitors in the Beaujolais: Competitors were badly surprised about the footing issues, DonIda is going to replace in good time by next championship. We have gotten feedback of generally happiness with show staff and execution.
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E.I. Board Meeting Minutes May 1, 2006
by Shelly Navarre, Secretary
May 24 2006
Board Members Present: Jana Steffen, Heidi Gloudemanns, Jim McBride, Lezlie Wolff, Polly Kranick, Peter Rothschild, Shelly Navarre, Peter Larsen, Carolyn Cole, Laura McGillicuddy, Wendy Meyers, Mary Brumder, Liana Antonovich, Penny Leggott

Webmaster: Peter went over details of new changes to the E.I. website and advised he will be continuing to work on a new section of ‘Frequently Asked Questions’.

Dressage: Carolyn advised the two current Open shows (Beaujolais and L’Apperitif) are filling up. In addition, Carolyn went over details of the proposed Instructors Certification program. Peter made a motion to continue with evaluation of the budget and facilities for an anticipated start date of the program by October 2007. Jana seconded the motion. All voted in favor. Wendy also discussed the ‘Ride-n-Review’ at River Run Ranch. The event was very successful and well attended.

Promotions: Liana advised she is continuing to work on securing more Business Members and some possible reciprocal links on various equestrian websites. Wendy proposed a motion that we establish a category of general EI ‘sponsor’ in which there is a donation greater than the value of a Business Membership and as a result of said donation a notation and link on our website will be established for one year. Heidi seconded the motion. All voted in favor.

Treasurer: Laura has filed for an extension for our 2005 EI Tax Return.

Membership: Polly reported she is providing an updated list to USDF of our membership.

Eventing: Mary reported the EI Horse Trials is currently ‘without’ a Secretary and there is a looming ‘deadline’ for the eventing Omnibus. Mary will prepare and E-Flash soliciting a volunteer to fill this important position.

By-Laws: Not all Board members have reviewed the proposed By-law changes but there was some discussion about whether members under age 18 should be allowed to vote at the Annual Meeting. Additional review of the proposed changes should be undertaken before the next meeting.

Auction: Wendy reported the room for the Auction on March 3rd 2007 at Red Hook Brewery.

Volunteer: Heidi provided an overview of her work on creating an online Volunteer experience. She hopes to have a ‘beta’ version of the application up and running within six months.
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EI Board Meeting Minutes 4.3.06
by Penny Leggott
Present:

Carolynn B
Wendy M
Laura McG
Michelle N
Cindy B
Penny L
Regrets:

Polly K
Carolyn
Peter L
Peter R
Liana
Jana
Treasurer:

Laura expects to file EI’s taxes on time.
Auction:

·Carolynn hasn’t heard back from David S who has been asked to be the auctioneer; she will re-contact him. Event will be held March 3, 2007 at Red Hook Brewery 100-150 people expected.
Carolynn will forward the contract from Red Hook to Laura when she receives it, and Laura will pay the deposit.
·Cindy B has been in touch with an official in Las Vegas re the Dressage World Cup scheduled for April 21-24, 2007. EI can purchase 20 tickets and receive 2 free tickets, or if EI agrees to some promotional effort, the WC will donate 2 free tickets.
Considerations:
How much promotional activity is expected?
How good are the free seats?
Group agreed to get 20 tickets AND look into the promotional route. The tickets could be raffled off prior to the auction and be part of the promotional activities for the auction.
Education:

Wendy and Jana have not yet talked to Conrad to identify a good time in early 2007 for the symposium. Some group discussion with agreement that Conrad has been a good symposium clinician in other venues and the focus of this event will be geared to the training scale and building the training pyramid.
E-flash has gone out about the second Scribing clinic (the first was a great success)
·Saddle fitting clinic coming up April 15th
Gifted Grant Report:

Michelle N had been awarded a Gifted Grant and she submitted her written report and gave a verbal presentation to the group, as required by the Grant.
Flying Changes:

Deadline for submission is April 5th. A request was made for monthly e-flash reminders from Lezlie to help the groups aging brains!
Eventing Issues:

Discussion about Eventing calendar – Penny would like this to be a resource for eventers and include all things of interest, including Adult Rider clinics, pony club schooling shows etc. (with care to avoid promoting individual barn or trainer).
Adult Riders has a very good educational program of clinics and sponsored events (Derbies etc) this year which makes it challenging to find space for EI competing offerings. Discussion re joint sponsorship of future activities with discounts offered to AR and EI members.
Eventing division will sponsor two grants this year. Penny will confirm amount with Jana and Beth. Wendy cautioned re amount of grant and sustainability.
Group discussion regarding electronic submission of grant applications and ease of distribution to reviewers.
Meeting concluded at 9.10pm
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